Welcome Back Faculty and Students!

Ivy Locke
Vice President for Administration and Finance

Ivy Locke
Thanks to President Carriuolo for allowing me to communicate this summary of events either planned or completed on campus while many of you were away including (1) the campus spruce up initiative she announced at the August “Opening Coffee,” (2) a new parking lot “Y,” (3) the RIC 2010 Master Plan, (4) RIC plans for ice and snow removal, and lastly (5) an invitation to register for RIC Alert text messaging system.

On behalf of the President, I thank those who remained on campus working to ready the campus for the return of faculty and students. Among the unsung heroes of the intercession “spruce up” projects are Facilities & Operations, Information Services, Purchasing, Accounting and as always Security & Safety.

(1) Campus “Spruce Up”

While many of you were away, the Staff worked feverishly to complete dozens of “spruce up” projects to ready the campus for Spring 2010. Yes, RIC has a 54-year-old campus in need of many repairs and replacements. Due to limits in time, space and funding, we cannot do them all at once. Along with the Academic Leadership team, Administration & Finance committed in spring of 2009 that we would spruce up classrooms, infrastructure, and common areas little by little. The President announced Summer 2009 accomplishments at her opening coffee in August 2009. Over this winter intercession, we have installed back-up generators in Fogarty and Clarke Science buildings. The unfortunate power outage on January 28 revealed that the new back-up power systems worked flawlessly in these buildings. Also in Fogarty, HVAC repairs were concurrent with the replacement of lights and ceiling tiles in offices during the fall and in hallways during intercession. Many repairs have been made to the Art Center since August 1; intercession projects included improving the safe storage of chemicals, new Kiln installations, and HEPA filters. The Student Union Café display was converted to improve customer service. Roberts 301 was spruced up for Alumni Affairs. There were also repairs to the elevators in Horace Mann and Craig Lee; the repairs in Craig Lee are unfortunately extensive and continuing as of this writing. Thanks to all for coordinating to make these much needed and time compressed installations successful.

This intercession, Information Services and Facilities & Operation staff worked to establish 16 new electronic classrooms. While the power, projectors, and screens are in place, we will need more time to improve flooring, insulation, acoustics, and paint in the same areas. Rest assured that these items are on our spruce up list as we implement the plan to extend some level of electronic functionality to 100% of RIC classrooms by the end of 2011.

(2) New Parking Lot Y!

Due to congested conditions at the beginning of the fall semester and in response to student requests, Parking Lot Y has been established creating 48 additional parking spaces with dedicated lighting, surveillance, and a blue emergency phone. Drivers should enter from Fruit Hill Avenue at Hennessey Street to access the new lot, which closes at 10PM. The shut down of the lights in that lot was agreed upon by representatives of the college and the surrounding neighbors including the Mayor of North Providence.

(3) RIC 2010 Master Plan

Rhode Island College has engaged Saratoga Associates to conduct its second campus-wide master plan. The first RIC master plan was completed in 1999. An update every decade is needed to identify and resolve competing contemporary needs for land and buildings as well as to receive recommendations for the highest and best use of limited space. Thanks to those who have participated in the campus space assessments conducted during intercession and interviews during the first week of classes.

There will also be a charrette displayed in the rear of Donovan Dining Center on February 3rd and 4th. The word charrette refers to a collaboration in which architects draft potential solutions to design problems to quickly generate design options while integrating the preferences of a diverse group of people. Please visit the display and provide feedback to the master planners for features that you believe will enhance the RIC experience.

(4) RIC Plans for Ice and Snow Removal for Winter in New England

During a snow event, the first priority is the residence hall area, which includes the College Health Center as well as Security & Safety and associated paths to Donovan Dining Center. When a snow event has high volume in a short period of time we repeat the early priorities before proceeding to other areas. The next priority is the ADA compliant entrances to classroom and administrative buildings followed by the Illuminated Walkway that traverses the central corridor of the campus from the East Campus to the Murray Center. Concurrently with the above activities, the approved priority for clearing roads is entrances, roads and parking lots sequenced from west to east.

Snow and ice shoveling is a manual process, especially on narrow paths and exterior stairs. When there is a large snowfall, it may take several days to address all sidewalks. People need to enter through plowed entrances after a storm event. Back entrances are not cleared during a storm unless they are intended for ADA access. Since it takes eight hours to plow the entire campus, we are unable to meet the expectation to plow every entrance or path. Initially, a single access will be provided for each building next to the ADA access ramp, if one exists. Following the sequencing for roads, clearing building entrances is also sequenced from east to west. Your use of unplowed areas is at your own risk.

(5) Register for RIC Alert Text Messaging System

Lastly, we urge all members of the campus community to register for the college’s RICAlert text messaging system. This emergency notification system allows the College to send an emergency text message through any messaging device, such as a cell phone or personal digital assistant (PDA), to members of the College community for whom it has a cell phone number and will only be used in the event of an emergency including the small chance that classes would need to be delayed or cancelled. The system will also simultaneously send the same message to each person’s college email account.

For this emergency communication system to reach the greatest number of individuals, we request that all students, faculty, and staff with a cell phone enter their cell phone number through their RIConnect account. Directions for entering your cell phone number can be found on the RIConnect login page under Navigation Guide for Maintaining Your Cell Phone Number (for Emergency Use). If you have questions about your RIConnect account, have trouble logging on, or have trouble entering your cell phone number, please call the Management Information Services (MIS) HelpDesk at (401) 456-9873.

Emergency notifications will also be communicated via the local media stations, the college website www.ric.edu, broadcast voicemails to offices, and (401) 456-9500 (the college’s information phone line) which are updated when changes in class schedules are needed. In keeping with the Governor’s advice last winter, we each need to make “personal decisions for our personal safety.” If employees do not feel safe traveling to campus during inclement weather, they can make a personal decision to stay home and would then use personal leave, vacation leave, or leave without pay for absences from work. If such is the case, please contact your supervisor by phone or email. Please note that only the Governor has the authority to close a state agency. If classes are canceled, the college is still open unless the Governor declares a closure and all non-faculty staff are expected to report to work.