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Alumni Association Policies and Procedures
Alumni Association Code of Ethics for Board Members
Goal: To establish a set of principles and practices of the Rhode Island College Alumni Association Board of Directors that will set parameters and provide guidance and direction for board conduct and decision-making.
Code: Members of the Board of Directors of the Rhode Island College Alumni Association are committed to observing and promoting the highest standards of ethical conduct in the performance of their responsibilities on the board of the Rhode Island College Alumni Association. Board members pledge to accept this code as a minimum guideline for ethical conduct and shall:
- Faithfully abide by the Articles of Incorporation, by-laws and policies of the Rhode Island College Alumni Association.
- Exercise reasonable care, good faith and due diligence in organizational affairs.
- Fully disclose, at the earliest opportunity, information that may result in a perceived or actual conflict of interest.
- Fully disclose, at the earliest opportunity, information or fact that would have significance in board decision-making.
- Remain accountable for prudent fiscal management to association members, the board, and nonprofit sector, and where applicable, to government and funding bodies.
- Maintain a professional level of courtesy, respect, and objectivity in all Rhode Island College Alumni Association activities
- Strive to uphold those practices and assist other Rhode Island College Alumni Association members of the board in upholding the highest standards of conduct
- Exercise the powers invested for the good of all members of the organization rather than for his or her personal benefit, or that of the nonprofit organization they represent.
- Ensure the right of all association members to appropriate and effective services without discrimination on the basis of geography, or the political, religious, or socio-economic characteristics of the state or region represented.
- Ensure the right of all association members to appropriate and effective services without discrimination on the basis of the organization's volunteer or staff make-up in respect to gender, sexual orientation, national origin, race, religion, age, political affiliation or disability, in accordance with all applicable legal and regulatory requirements.
- Respect the confidentiality of sensitive information known due to board service.
Collaboration and Cooperation
- Respect the diversity of opinions as expressed or acted upon by the Rhode Island College Alumni Association board, committees and membership, and formally register dissent as appropriate.
- Promote collaboration, cooperation, and partnership among association members.
Adopted: Rhode Island College Alumni Association Board of Directors, 9/17/2008 Adapted from: ©2004 National Council of Nonprofit Associations, www.ncna.oeg. May be duplicated with attribution by charitable organizations.
Alumni Association Whistleblower Policy
Rhode Island College Alumni Association (Alumni Association) Code of Ethics and Conduct (Code) requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the Alumni Association, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
It is the responsibility of all directors, officers and employees to comply with the Code and to report violations or suspected violations in accordance with this Whistleblower Policy.
No director, officer or employee who in good faith reports a violation of the Code shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within the Alumni Association prior to seeking resolution outside the Alumni Association.
The Code addresses the Alumni Association's open door policy and suggests that employees share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an employee's supervisor is in the best position to address an area of concern. However, if you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor's response, you are encouraged to speak with someone in management whom you are comfortable in approaching. Supervisors and managers are required to report suspected violations of the Code of Conduct to the Alumni Association's Compliance Officer (Past President), who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud, or when you are not satisfied or uncomfortable with following the Alumni Association's open door policy, individuals should contact the Alumni Association's Compliance Officer (Past President) directly.
Compliance Officer (Past President)
The Alumni Association's Compliance Officer (Past President) is responsible for investigating and resolving all reported complaints and allegations concerning violations of the Code and, at his discretion, shall advise the Executive Director and/or the audit committee. The Compliance Officer (Past President) has direct access to the audit committee of the board of directors and is required to report to the audit committee at least annually on compliance activity. The Alumni Association's Compliance Officer (Past President) is the chair of the audit committee.
Accounting and Auditing Matters
The audit committee of the board of directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The Compliance Officer (Past President) shall immediately notify the audit committee of any such complaint and work with the committee until the matter is resolved.
Acting in Good Faith
Anyone filing a complaint concerning a violation or suspected violation of the Code must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of the Code. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
The Compliance Officer (Past President) will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
Audit Committee Compliance Officer (Past President) Rhode Island College Alumni Association
Adopted: Rhode Island College Alumni Association Board of Directors, 9/17/2008 Adapted from © 2004 National Council of Nonprofit Associations, www.ncna.org. May be duplicated with attribution by charitable organizations.
The Rhode Island College Alumni Association financial statements and public disclosure copy of IRS form 990 are available upon request by calling (401) 456-8105.