Administrative Calendar

This calendar shows administrative events of note for the college campus. Please visit the academic calendar for academic event information.

Fall Semester 2016

Note: Calendar subject to change.

August

2 Tuesday Past due balances prior to Fall 2016 e-mailed
4 Thursday Summer Session II payroll checks available
8 Monday Victory Day (college, library closed)
9 Tuesday Fall bills due
11 Thursday Transfer student orientation begins
12 Friday Past due balances prior to Fall 2016 dropped and e-mailed
16 Tuesday New and transfer student orientation begins
16 Tuesday Summer Session II grades due
18 Thursday Fall registration begins for non-degree undergraduate students
19 Friday Library reserve list for fall semester due in library from faculty
22 Monday Summer work hours end
23 Tuesday Reminder notice sent to students without payments
24 Wednesday Fall waiver registration for National Guard (STEP Program), senior citizens & students with unemployment waivers
24 Wednesday Opening Convocation
26 Friday Registration for Senior Citizens and students with waivers
26 Friday RIC Council Executive Meeting-Pres. Dining Room Begins at 9:00am
29 Monday Fall semester classes begin
30 Tuesday Bills processed and e-mails sent
31 Wednesday First Year Convocation

September

1 Thursday Deadline for Vice Presidents to return PSA sabbatical proposal to applicant if information is sufficient
5 Monday Labor Day (college, library closed)
9 Friday Committee Chairs' Luncheon Presidents Dining Room, 12:30-1:30
9 Friday RIC Council Meeting-Student Union, 2-3:30pm
12 Monday Last day to add courses or drop a course without a charge
15 Thursday Resubmission of PSA sabbatical proposal by applicant to Vice Presidents if information was returned as insufficient
23 Friday RIC Council Executive Committee Meeting- Roberts 404, 2:00 to 3:30pm
29 Thursday Bills processed and e-mails sent
30 Friday Per Clery Act, annual report published by Security & Safety

October

1 Saturday Spring book order packages to departments
10 Monday Columbus Day (college, library closed)
10 Monday Faculty sabbatical requests from deans to VPAA
11 Tuesday Monday classes meet
14 Friday RIC Council Meeting-Student Union 307, 2-3:30pm
15 Saturday Emergency Make-up day (if needed and so designated by administration)
17 Monday Vice Presidents to forward all PSA sabbatical applications to president with recommendations
20 Thursday Tentative list of available courses for next SPRING semester circulated to adjuncts
26 Wednesday Mid-semester grades due by noon
28 Friday RIC Council Executive Committee Meeting- Roberts 404, 2:00-3:30pm
29 Saturday Spring book orders on-time due date
31 Monday Bills processed and e-mails sent

November

1 Tuesday Admissions deadline for spring freshman, transfer, readmit and performance-based admission applications
1 Tuesday Tenure and/or promotion materials - Dean asks Department Chairs for a preliminary list of faculty
2 Wednesday Priorty registration begins for degree students
4 Friday Last day to withdraw from courses without permission
7 Monday Draft #2 of summer course schedule returned to chairs and deans
7 Monday Spring/Early Spring registration begins for degree candidates
8 Tuesday Election Day
11 Friday Veterans Day (college closed, library open-holiday hours)
15 Tuesday Advancement Application for SPRING semester due
18 Friday Final changes to summer course schedule due
18 Friday RIC Council Meeting-Student Union 307, 2-3:30pm
18 Friday Spring/Early Spring Textbook Orders Due
23 Wednesday Friday classes meet
24 Thursday Thanksgiving recess beings
28 Monday Classes Resume
Early Spring registration begins for nondegree students (contact Records Office)

December

1 Thursday Presidential Scholarship priority consideration deadline for incoming freshmen
1 Thursday Tentative next SPRING course assignment sent to adjuncts in writing
2 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
3 Saturday Emergency Make-up day (if needed and so designated by administration)
5 Monday Graduate student registration opens for non-degree
7 Wednesday Bills processed and e-mails sent
9 Friday President to inform PSA applicants of decision on sabbatical requests
9 Friday RIC Council SU 307, 2-3:30pm
9 Friday Tenure and/or promotion portfolio to chair
12 Monday Fall semester classes end
12 Monday Last day to submit work for incomplete grades
13 Tuesday Final examinations begin
14 Wednesday Adjunct sign, date and return SPRING list to dept. chair due
15 Thursday Adjunct courses assigned for next SPRING semester
19 Monday Final examinations end
20 Tuesday All book orders for Spring must be in
20 Tuesday Snow date for final examinations
21 Wednesday Notice of HBS acceptance for children of RIC faculty - Kindergarten
25 Sunday Christmas Day (college, library closed)
26 Monday Christmas Day observed (college closed)
27 Tuesday Early Spring classes begin
27 Tuesday Early spring waiver registration for National Guard (STEP Program), senior citizens, and students with unemployment waivers.
27 Tuesday Fall semester grades due by noon
27 Tuesday Spring and Summer Incomplete grades due

Spring Semester 2017

Note: Calendar subject to change.

January

2 Monday Check progress toward annual goals
2 Monday Deadline for Curriculum Committee action reports to Office of Communications and Marketing
2 Monday New Year's Day Observed (college, library closed)
4 Wednesday Spring bills due
4 Wednesday First-year Student Orientation begins
4 Wednesday New Student Orientation begins
5 Thursday Transfer Student Orientation begins
6 Friday Library reserve list for spring semester due in library from faculty
6 Friday Students with past due balances prior to Spring 2017 notified
10 Tuesday Bill reminder e-mail sent
10 Tuesday Graduate School Open House
10 Tuesday Students with past due balances prior to Spring 2017 sent reminder
11 Wednesday Spring Registration begins for non-degree students
11 Wednesday Students with past due balances prior to Spring 2017 dropped and e-mailed
12 Thursday Graduate School Open House snow date
13 Friday Early spring classes end
13 Friday Registration for senior citizens and students with unemployment waivers
16 Monday Martin Luther King Day (college, library closed)
17 Tuesday Spring semester classes begin
17 Tuesday Notice of HBS acceptance for children of RIC faculty - Pre-school; all other grades - rolling admissions
19 Monday Alumni Awards nomination deadline
20 Friday Draft #2 of fall course schedule returned to chairs and deans
20 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
25 Wednesday Bills processed and e-mails sent
27 Friday Final changes to fall course schedule due in Scheduling Office from deans
30 Monday Last day for adding courses or dropping without a charge
31 Tuesday Chair consults with DAC; writes summary description of individual’s contribution, statement relating to individual's status regarding tenure, and specific recommendations on promotion and tenure.
31 Tuesday Chairs notified of Cap and Gown Awards selection process by Commencement Coordinator

February

1 Wednesday Admissions deadline for PEP applications
1 Wednesday Chair submits evaluation by chair and DAC to faculty member and meets with person.  Faculty member signs evaluation and recommendation form (not implying agreement) and may append comments
1 Wednesday Financial aid deadline for new freshman and continuing students
2-4 Thursday-Saturday Chair submits package, forms, and recommendation to dean
2-4 Thursday-Saturday Chairs submit faculty evaluations (including tenure and promotion packages and recommendations)
6 Monday Consideration of faculty for salary increments, promotion, tenure, and non-renewal
6 Monday Deadline for selection of department chairs by president for vacancies occurring July 1
10 Friday RIC Council SU 307, 2-3:30pm
20 Monday President’s day NOT OBSERVED. College operates on a normal basis
20 Monday Summer Session registration begins for degree candidates
24 Friday Bills processed and e-mails sent
24 Friday Dean/Library Director submits form, package, and recommendation to VPAA; individual meetings between VPAA and dean/library director ensue
24 Friday Deans/Library Director submit tenure and promotion packages and recommendations to VPAA
24 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
25 Saturday Emergency Make-up day (if needed and so designated by administration)
27 Monday

President's mid-year review

25 Saturday Emergency Make-up day (if needed and so designated by administration)
27 Monday Summer registration begins for non-matriculated students
27 Monday Summer session registration begins for non-degree students

March

1 Wednesday Notification of faculty who are to be offered summer session contracts
2 Thursday 3.5 Society Induction ceremony Management
3 Friday RIC Council SU 307, 2-3:30pm
6 Monday Spring recess begins
13 Monday Classes resume
13 Monday Tentative list of available course for next FALL semester circulated to adjunct
15 Wednesday Admissions deadline for fall freshman applications
15 Wednesday Advancement Application for FALL semester due
15 Wednesday HBS Calendar Committee to report recommendations for the next academic year to HBS Principal
15 Wednesday Mid-semester grades due by noon
15 Wednesday VPAA submits tenure and promotion recommendations to President
17 Friday Deadline for submission of materials by nominees for the President’s Award for Excellence in Teaching
24 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
27 Monday Last day to withdraw from classes without permission
29 Wednesday Bills processed and e-mails sent
29 Wednesday Fall priorty registration begins for degree candidates
31 Friday Deadline for chairs to submit selections of Cap and Gown Day Award recipients to the Commencement Coordinator

April

3 Monday Application deadline for financial aid – Summer Sessions
3 Monday Fall registration begins for degree candidates
3 Monday On-line college catalog routed to and reviewed by chairs, deans and directors (Information Pages)
5 Wednesday Deadline for return of initial retention/salary increments/promotion/tenure action by President to department chair in cases where an administrator had rejected/modified department chair’s recommendation to the disadvantage of the faculty member
7 Friday President acts on tenure and promotion and notifies faculty and chair; faculty may seek reconsideration by President within 10 working days
8 Saturday Accepted Students Day
10 Monday Summer book orders due to bookstore
13 Thursday President may fill department chair vacancies after this date if departmental nominees were not acceptable
14 Friday RIC Council SU 307, 2-3:30pm
15 Saturday Notification of department chairs who are to be offered summer session contracts
15 Saturday Post-Marked Financial Aid deadline for new transfer &re-admit & grad students
15 Saturday Tentative list of available course for SUMMER SESSION I & II circulated to adjunct
20 Thursday Final action of President on retention/salary increments/promotion/tenure in cases where department chair’s recommendations not accepted
24 Monday Comments/revisions of on-line college catalog are returned by academic and administrative heads (Information pages)
26 Wednesday Bills processand and e-mails sent
26 Wednesday Cap and Gown Convocation
28 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
29 Saturday Emergency make up day (if needed and so designated by administration)

May

1 Monday Admissions enrollment deposit deadline for admitted freshmen
1 Monday Fall book orders on-time due date
1 Monday Graduate student registration opens for non-degree
1 Monday Last day to submit work for Incomplete grades
1 Monday Spring course schedule planning materials to chairs and deans
1 Monday Spring semester classes end
1 Monday Tentative next FALL course assignment sent to adjuncts in writing
2 Tuesday Final examinations begin
5 Friday Library reserve list for Summer Session I due in library from faculty
5 Friday RIC Council SU 307, 2-3:30pm
8 Monday Final examinations end
10 Wednesday Fall Incomplete grades due
10 Wednesday Spring semester grades due by 4:00 pm
12 Friday Summer Session I registration for senior citizens and students with waivers
13 Saturday Undergraduate Commencement /Advanced Degree Commencement Ceremony
Undergraduate Commencement - 9:00am /Advanced Degree Commencement Ceremony - 2:30pm
15 Monday Adjunct courses assigned for next FALL semester
15 Monday Adjunct sign, date and return FALL list to dept. chair due
15 Monday Summer Session I begins
15 Monday Summer work hours begin
19 Friday Last day for adding or dropping courses without charge (Summer Session I)
26 Friday Deadline for Board of Governors employees to submit reports on performance goals and also report on new performance goals.
26 Friday Bills processand and e-mails sent
29 Monday Memorial Day (college and library closed)
31 Wednesday Summer orientation sessions befin for first year student
TBD   Alumni Awards Dinner

June

1 Thursday 30-day period ends for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence
1 Thursday Admissions deadline for fall transfers, second degree, and performance-based admission (PBA)
1 Thursday Alumni Association scholarship application deadline
1 Thursday Mandatory evaluation period begins for all PSA employees
5 Monday Draft #1 of Spring course schedule due in Scheduling Office from deans
9 Friday Vice presidents submit annual reports to the President
16 Friday Library reserve list for Summer Session II due in library from faculty
17 Saturday Bills due
20 Tuesday On-line college catalog routed to and reviewed by chairs, deans, and directors
22 Thursday Summer Session I payroll checks available
13 Monday Comments/revisions of on-line college catalog are returned by academic and administrative heads
23 Friday Draft #2 of spring course schedule returned to chairs and deans
23 Friday Summer Session I ends
23 Friday Summer Session II waiver registration for disabled Veterans', National Guard, senior citizens, and students with unemployment waivers
26 Monday Deadline for PSA employees to discharge compensatory time earned between July 1 and December 31
26 Monday Notification of faculty member of summer session II course cancellation
26 Monday Summer Session II begins
27 Tuesday Summer Session I grades due
30 Friday Final changes to spring course schedule due in Scheduling Office from deans
30 Friday 30-day period ends for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence

July

1 Saturday Last day of mandatory evaluation period for all PSA employees
1 Saturday Promotion and tenure become effective for those promoted to Associate or full Professor after 2 or more years of full time service at RIC
3 Monday All book orders for Fall must be in
3 Monday Comments/revisions of on-line college catalog due to deans (Academic section)
4 Tuesday Independence Day (college, library closed)
5 Wednesday Last day to drop courses without a charge (Summer Session II)
5 Wednesday Summer and fall registration ends
18 Tuesday Final version of the on-line catalog is returned by the president and VPAA
28 Friday Deadline for notification of PSA employees with compensatory time balances earned between Jan. 1 and Jun. 30

August

1 Tuesday Latest updates to the catalog will be accessible on the Web
3 Thursday Summer Session II payroll checks available
4 Friday Summer Session II classes end
7 Friday Victory Day (college, library closed)
8 Saturday Summer Session II grades due

Page last updated: Wednesday, January 11, 2017