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Administrative Calendar

This calendar shows administrative events of note for the college campus. Please visit the academic calendar for academic event information.

Spring Semester 2015

Note: Calendar subject to change.

January

1 Thursday New Year's Day (college closed, no classes, library closed)
2 Friday Library reserve list for spring semester due in library from faculty
2 Friday Administrators with Board of Governors employees as reports to check with those reports on progress toward annual goals
5 Monday Faculty workload system available to chairs for update
5 Monday Deadline for Curriculum Committee action reports to Office of Communications and Marketing
5 Monday Draft #2 of summer course schedule returned to chairs and deans
5 Monday Drop for nonpayment; Notification of balances due via RIC email accounts
5 Monday Final changes to summer course schedule due in Scheduling Office from deans
5 Monday Draft #2 of fall course schedule returned to chairs and deans
5 Monday New Student Orientation begins
6 Tuesday Graduate School Open House
7 Wednesday VPAA forwards names of departmental chair nominees to president
7 Wednesday Spring Registration begins for non-degree students
8 Thursday Graduate School Open House snow date
9 Friday Final changes to fall course schedule due in Scheduling Office from deans
12 Monday Summer/fall course schedule downloaded to Office of Publishing Services
14 Wednesday Registration for new non-matriculated students
15 Thursday Final review by chairs of summer/fall course schedule page proofs
16 Friday Alumni Awards nomination deadline
16 Friday Late registration begins
16 Friday Registration for senior citizens and students with unemployment waivers
16 Friday Early spring classes end
19 Monday Martin Luther King Day (college closed)
20 Tuesday Spring semester classes begin
23 Friday R.I.C Council Executive Committee Meeting- Roberts 404, 2-3:30pm
29 Thurssday Chairs notified of Cap and Gown Awards selection process by Commencement Coordinator
29 Thursday Spring course schedule planning materials to chairs and deans
Before Feb. 1   Chair consults with DAC; writes summary description of individual’s contribution, statement relating to individual's status regarding tenure, and specific recommendations on promotion and tenure

February

1 Sunday Chair submits evaluation by chair and DAC to faculty member and meets with person. Faculty member signs evaluation and recommendation form (not implying agreement) and may append comments
1 Sunday Admissions deadline for PEP applications
2 Monday Deadline for selection of department chairs by president for vacancies occurring July 1
2 Monday Consideration of faculty for salary increments, promotion, tenure, and non-renewal
2 Monday Deadline for notification of PSA employees with compensatory time balances earned between June 30 and Dec. 31
2 Monday Last day for adding courses
2-4 Monday-Wednesday Chair submits package, forms, and recommendation to dean
3 Tuesday Chairs submit faculty evaluations (including tenure and promotion packages and recommendations) to Deans/Library Director
11 Wednesday Book order forms for fall semester to chairs from Campus Store
13 Friday Book order forms for summer sessions to chair
13 Friday R.I.C Council SU 307, 2-3:30pm
16 Monday President’s day NOT OBSERVED. College operates on a normal basis
19 Thursday Faculty workload forms to deans from chairs
23 Monday Deans/Library Director submit tenure and promotion packages and recommendations to VPAA
23 Monday Summer Session registration begins for degree candidates
25 Wednesday Dean/Library Director submits form, package, and recommendation to VPAA; individual meetings between VPAA and dean/library director ensue
27 Friday R.I.C Council Executive Committee Meeting- Roberts 404, 2-3:30pm

March

1 Sunday Financial aid deadline for new freshman and continuing students
2 Monday Notification of faculty who are to be offered summer session contracts
2 Monday Deadline for notice of renewal of limited-term appointments for such appointments expiring this year
2 Monday Graduate Assistantship applications are due
2 Monday Summer session registration begins for non-degree students
2 Monday Non-renewal of term appointments: faculty in first year of service for terms ending in June
2 Monday Faculty workload forms from deans to Institutional Research & Planning
5 Thrusday 3.5 Society Induction ceremony Management
9 Monday Spring Recess begins
12 Thursday Draft #1 of spring course schedule due in Scheduling Office from deans
13 Friday Completed book order forms for summer sessions to chairs from faculty
13 Friday Deadline for submission of materials by nominees for the President’s Award for Excellence in Teaching
15 Sunday VPAA submits tenure and promotion recommendations to President
15 Sunday Admissions deadline for fall freshman applications
16 Monday VPAA submits recommendations and tenure and promotion packages to President
16 Monday Classes resume
20 Friday Mid-semester grades due by noon
20 Friday R.I.C Council SU 307, 2-3:30pm
26 Thursday Book orders for summer sessions to Campus Store by chairs
27 Friday Last day to withdraw from classes without permission
27 Friday Completed book order forms for fall semester submitted by faculty to chairs
27 Friday R.I.C Council Executive Committee Meeting- Roberts 404, 2-3:30pm
30 Monday Completed book order forms for fall semester to Campus Store from chairs
30 Monday Fall registration begins for degree candidates

April

2 Thursday Deadline for chairs to submit selections of Cap and Gown Day Award recipients to the Commencement Coordinator
2 Thursday Application deadline for financial aid – Summer Sessions
2 Thursday HBS Calendar Committee to report recommendations for the next academic year to HBS Principal
3 Friday AFT Agreement automatically renewed unless notice of desire to modify is submitted before this date
3 Friday PSA@RIC Agreement automatically renewed unless notice of desire to modify is submitted before this date
6 Monday Summer and fall registration begins
By Apr. 7   President acts on tenure and promotion and notifies faculty and chair; faculty may seek reconsideration by President within 10 working days
8 Wednesday Deadline for return of initial retention/salary increments/promotion/tenure action by President to department chair in cases where an administrator had rejected/modified department chair’s recommendation to the disadvantage of the faculty member
10 Friday President notifies faculty of promotion and tenure actions (or earlier)
10 Friday R.I.C Council SU 307, 2-3:30pm
11 Saturday Accepted Students Day
16 Thursday President may fill department chair vacancies after this date if departmental nominees were not acceptable
16 Thursday Notification of department chairs who are to be offered summer session contracts
16 Thursday Deadline for semi-annual review by Committee on College Lectures of expenditures for purpose of re-allocation
16 Thursday Faculty Research Committee to submit annual budget request to the President
23 Thursday Final action of President on retention/salary increments/promotion/tenure in cases where department chair’s recommendations not accepted
23 Thursday Faculty summer teaching contracts due in Office of Continuing Education and Summer Sessions
24 Friday Library reserve list for Summer Session I due in library
24 Friday R.I.C Council Executive Committee Meeting- Roberts 404, 2-3:30pm
29 Wednesday Cap and Gown Convocation
April-May   Board of Education votes on tenure candidates

May

1 Friday The Committee for the President’s Award for Excellence in Teaching will submit to the VPAA a recommendation for the winner of the Award. The VPAA will inform the President
1 Friday Admissions enrollment deposit deadline for admitted freshmen
1 Friday Deadline for application for leave requiring budgeted funds (for leaves beginning 16 months hence)
1 Friday Non-renewal of term appointments: faculty in second year of service for terms ending in January
1 Friday Mandatory evaluation period begins for all PSA employees
2 Saturday Emergency Make-up Day, if needed
3 Sunday Negotiations on PSA Agreement to begin on or before this date if notice had been given of desire to modify
4 Monday Spring semester classes end
5 Tuesday Final examinations begin
7 Thursday Draft #1 of Spring course schedule returned to chairs and deans
7 Thursday Alumni Awards Dinner
8 Friday R.I.C Council SU 307, 2-3:30pm
11 Monday Final examinations end
12 Tuesday Grades due by 4 pm for degree recipients
13 Wednesday Remaining grades due by noon
14 Thursday Advanced Degree Commencement Ceremony
15 Friday Elections for new Council officers by Council-elect
15 Friday Notice of HBS acceptance for children of RIC faculty
15 Friday Summer Session 1 registration for senior citizens and students with waivers
15 Friday Financial Aid deadline for new transfer, re-admit, and graduate students
16 Saturday Undergraduate Commencement
18 Monday Summer work hours begin
18 Monday Summer Session 1 begins
20 Wednesday Summer Session I Drop for nonpayment; Notification of balances due via RIC email accounts
21 Thursday Graduate Commencement
22 Friday Summer administrative contracts due in Office of Continuing Education
23 Saturday Last day for adding or dropping course without charge (summer session 1)
24 Sunday Notification of faculty member of summer session I course cancellation
25 Monday Memorial Day (college and library closed)
29 Friday Deans and directors submit annual reports to appropriate vice presidents
29 Friday Deadline for Board of Governors employees to submit reports on performance goals and also report on new performance goals
*Emergency makeup day to be used only if so designated by college administration. If it is, faculty members may choose to schedule a class/exam on this day and will notify their students accordingly.

June

1 Monday Deadline for new faculty and student appointments to Committee on College Lectures
1 Monday Notification of recommendation for tenure/non-renewal for 5th year Assistant Professors
1 Monday Admissions deadline for fall transfers, second degree, and performance-based admission (PBA)
2 Tuesday On-line college catalog reviewed by academic and administrative heads
4 Thursday Freshmen orientation begins
5 Friday Last day of mandatory evaluation period for all PSA employees
5 Friday 30-day period begins for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence
5 Friday Deadline, annual budget request from Committee on College Lectures to VPAA
5 Friday Alumni Association scholarship application deadline
11 Thursday Draft #2 of Spring course schedule due in Scheduling Office from deans
12 Friday Vice presidents submit annual reports to the President
15 Monday Comments/revisions of on-line college catalog are returned by academic and administrative heads
16 Tuesday Library reserve list for Summer Session II due in library from faculty
18 Thursday Draft #2 of spring course schedule returned to chairs and deans
22 Monday Final copy of the interim on-line catalog is sent to the president and VPAA
26 Friday Fall registration for degree candidates ends
26 Friday Summer Session I ends
26 Friday Summer Session II waiver registration for disabled veterans, National Guard, senior citizens, and students with unemployment waivers
29 Monday Final changes to spring course schedule due in Scheduling Office from deans
29 Monday Final version of the on-line catalog is returned by the president and VPAA
29 Friday Summer Session II Begins

July

1 Wednesday Summer Session II - drop for nonpayment; Notification of balances due sent to RIC email accounts
1 Wednesday Notification of Instructors in third year if contract will not be renewed beyond fourth year
1 Wednesday 30-day period ends for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence
1 Wednesday Deadline for PSA employees to discharge compensatory time earned between July 1 and December 31
1 Wednesday Notification of recommendation for tenure/non-renewal for 3rd year Associate or full Professors
1 Wednesday Promotion and tenure become effective for those promoted to Associate or full Professor after 2 or more years of full time service at RIC
1 Wednesday Terms begin for new members of Council
2 Thursday Latest updates to the catalog will be accessible on the Web
2 Thursday Summer Session I payroll checks available
2 Thursday Terms begin, members of Academic Standing Committee
3 Friday Summer and fall registration ends
6 Monday Independence Day observed (college closed)
6 Monday Notification of faculty member of summer session II course cancellation
8 Wednesday Summer Session I grades due
8 Wednesday Notification of balances due sent to RIC email accounts

August

1 Sunday Application deadline for fall admission for re-admission
1 Sunday Deadline for notification of PSA employees with compensatory time balances earned between Jan. 1 and Jun. 30
2 Monday Fall semester bills due
2 Monday Spring course schedule downloaded to Office of Publishing Services
6 Thursday Final review by chairs of spring course schedule page proofs
7 Friday Summer Session II ends
10 Monday Victory Day (college closed)
13 Thursday Summer Session II payroll checks available
14 Friday Summer work hours end
18 Friday Summer Session II grades due
27 Thursday Drop for nonpayment; Notification of balances due sent to RIC email accounts

Page last updated: May 27, 2015