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Administrative Calendar

This calendar shows administrative events of note for the college campus. Please visit the academic calendar for academic event information.

Fall Semester 2015

Note: Calendar subject to change.

August

10 Monday Victory Day (college, library closed)
13 Thursday Summer Session II payroll checks available
14 Friday Summer work hours end
17 Monday New and transfer student orientation begins
18 Tuesday Summer Session II grades due
20 Thursday Fall registration begins for non-degree students
21 Friday Library reserve list for fall semester due in library from faculty
26 Wednesday Opening Coffee Hour
27 Thursday Drop for nonpayment; Notification of balances due via RIC email accounts
28 Friday RIC Council Executive Meeting-Pres. Dining Room Begins at 9:00am
28 Friday Registration for Senior Citizens and students with waivers
31 Monday Fall semester classes begin

September

02 Wednesday First Year Convocation
04 Friday Deadline for Vice Presidents to return PSA sabbatical proposal to applicant if information is sufficient
07 Monday Labor Day (college, library closed)
11 Friday RIC Council Meeting-Student Union, 2-3:30pm
14 Monday Last day to add courses or drop a course without a charge
18 Friday Resubmission of PSA sabbatical proposal by applicant to Vice Presidents if information was returned as insufficient
25 Friday RIC Council Executive Committee Meeting- Roberts 404, 2:00 to 3:30pm
29 Tuesday Per Clery Act, annual report published by Security & Safety

October

03 Saturday Spring book order packages to departments
05 Monday Non-renewal of term appointments: faculty in first year of service for terms ending in January
09 Friday RIC Council Meeting-Student Union 307, 2-3:30pm
12 Monday Columbus Day (college, library closed)
12 Monday Vice Presidents to forward all PSA sabbatical applications to president with recommendations.
12 Monday Faculty sabbatical requests from deans to VPAA
13 Tuesday Monday classes meet
23 Friday RIC Council Executive Committee Meeting- Roberts 404, 2:00-3:30pm
26 Monday Spring Registration begins for degree candidates
28 Wednesday Mid-semester grades due by noon
31 Saturday Spring book orders on-time due date
31 Saturday Tenure and/or promotion materials

November

01 Sunday Deadline for departmental faculty meeting for purpose of nominating an individual to serve as department chair for departments with chairs in third year whose terms expire the following June 30
02 Monday Spring/Early Spring registration begins for degree candidates
04 Wednesday Last day to withdraw from courses without permission
11 Wednesday Veterans' Day (Classes will meet, library open-holiday hours)
13 Friday RIC Council Meeting-Student Union 307, 2-3:30pm
14 Saturday Admissions deadline for spring freshman, transfer, readmit and performance-based admission applications
20 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
26 Thursday Thanksgiving recess beings
30 Monday Classes Resume

December

01 Tuesday Tenure and/or promotion portfolio to chair
05 Saturday Emergency Make-up day (if needed and so designated by administration)
11 Friday RIC Council SU 307, 2-3:30pm
11 Friday President to inform PSA applicants of decision on sabbatical requests
11 Friday Non-renewal of term appointment: faculty in second year of service for terms ending in June
11 Friday For joint appointment, chair in budget-line department solicits evaluation and recommendation from chair and DAC of joint department
12 Saturday Fall semester classes end
14 Monday Presidential Scholarship priority consideration deadline for incoming freshmen
14 Monday For joint appointments, chair in budget-line department solicits evaluation and recommendation from chair and DAC of joint department.
14 Monday Final examinations begin
19 Saturday Final examinations end
21 Monday Snow date for final examinations
25 Friday Christmas Day (college, library closed)
28 Monday Early spring waiver registration for National Guard (STEP Program), senior citizens, and students with unemployment waivers.
28 Monday Early Spring classes begin; grades due by noon

Spring Semester 2016

Note: Calendar subject to change.

January

01 Friday New Year's Day (college, library closed)
01 Friday Check progress toward annual goals
04 Monday Faculty workload system available to chairs for update
04 Monday Deadline for Curriculum Committee action reports to Office of Communications and Marketing
04 Monday Draft #2 of summer course schedule returned to chairs and deans
04 Monday Drop for nonpayment; Notification of balances due via RIC email accounts
04 Monday Final changes to summer course schedule due
04 Monday Draft #2 of fall course schedule returned to chairs and deans
04 Monday New Student Orientation begins
05 Tuesday Graduate School Open House
06 Wednesday VPAA forwards names of departmental chair nominees to president
06 Wednesday Spring Registration begins for non-degree students
07 Thursday Graduate School Open House snow date
08 Friday Library reserve list for spring semester due in library from faculty
08 Friday Final changes to fall course schedule due in Scheduling Office from deans
11 Monday New Student Orientation begins
13 Wednesday Registration for new non-matriculated students
15 Friday Alumni Awards nomination deadline
15 Friday Late registration begins
15 Friday Registration for senior citizens and students with unemployment waivers
15 Friday Early spring classes end
18 Monday Martin Luther King Day (college, library closed)
19 Tuesday Spring semester classes begin
22 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
28 Thursday Chairs notified of Cap and Gown Awards selection process by Commencement Coordinator
28 Thursday Spring course schedule planning materials to chairs and deans
29 Friday Chair consults with DAC; writes summary description of individual’s contribution, statement relating to individual's status regarding tenure, and specific recommendations on promotion and tenure.
29 Friday Chair submits evaluation by chair and DAC to faculty member and meets with person.  Faculty member signs evaluation and recommendation form (not implying agreement) and may append comments

February

01 Monday Summer session book order packages sent to departments
01 Monday Deadline for selection of department chairs by president for vacancies occurring July 1
01 Monday Consideration of faculty for salary increments, promotion, tenure, and non-renewal
01 Monday Deadline for notification of PSA employees with compensatory time balances earned between June 30 and Dec. 31
01 Monday Last day for adding courses or dropping without a charge
01 Monday Chair submits package, forms, and recommendation to dean.
02 Tuesday Chairs submit faculty evaluations (including tenure and promotion packages and recommendations) to Deans/Library Director
12 Friday RIC Council SU 307, 2-3:30pm
15 Monday President’s day NOT OBSERVED. College operates on a normal basis
15 Monday Admissions deadline for PEP applications
22 Monday Deans/Library Director submit tenure and promotion packages and recommendations to VPAA
22 Monday Summer Session registration begins for degree candidates
24 Wednesday Dean/Library Director submits form, package, and recommendation to VPAA; individual meetings between VPAA and dean/library director ensue.
26 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
29 Monday Summer registration begins for non-matriculated students

March

01 Tuesday Financial aid deadline for new freshman and continuing students
01 Tuesday Notification of faculty who are to be offered summer session contracts
01 Tuesday Deadline for notice of renewal of limited-term appointments for such appointments expiring this year
01 Tuesday Non-renewal of term appointments: faculty in first year of service for terms ending in June
02 Wednesday Graduate Assistantship applications are due
02 Wednesday Summer session registration begins for non-degree students
03 Thursday 3.5 Society Induction ceremony Management
07 Monday Fall book order packages to academic departments
07 Monday Spring recess begins
10 Thursday Draft #1 of spring course schedule due in Scheduling Office from deans
11 Friday RIC Council SU 307, 2-3:30pm
11 Friday Completed book order forms for summer sessions to chairs from faculty
13 Sunday VPAA submits tenure and promotion recommendations to President
13 Sunday Admissions deadline for fall freshman applications
14 Monday VPAA submits recommendations and tenure and promotion packages to President
14 Monday Classes resume
18 Friday Deadline for submission of materials by nominees for the President’s Award for Excellence in Teaching
23 Wednesday Mid-semester grades due by noon
25 Friday Last day to withdraw from classes without permission
25 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
28 Monday Fall registration begins for degree candidates
30 Monday Last day to withdraw from classes without permission

April

01 Friday Summer book orders due to bookstore
01 Friday Deadline for chairs to submit selections of Cap and Gown Day Award recipients to the Commencement Coordinator
01 Friday Application deadline for financial aid – Summer Sessions
01 Friday HBS Calendar Committee to report recommendations for the next academic year to HBS Principal
01 Friday AFT Agreement automatically renewed unless notice of desire to modify is submitted before this date
01 Friday PSA@RIC Agreement automatically renewed unless notice of desire to modify is submitted before this date
02 Saturday Accepted Students Day
04 Monday Summer and fall registration begins
04 Monday President acts on tenure and promotion and notifies faculty and chair; faculty may seek reconsideration by President within 10 working days.
06 Wednesday Deadline for return of initial retention/salary increments/promotion/tenure action by President to department chair in cases where an administrator had rejected/modified department chair’s recommendation to the disadvantage of the faculty member
08 Friday President notifies faculty of promotion and tenure actions (or earlier)
08 Friday RIC Council SU 307, 2-3:30pm
14 Thursday President may fill department chair vacancies after this date if departmental nominees were not acceptable
14 Thursday Notification of department chairs who are to be offered summer session contracts
14 Thursday Deadline for semi-annual review by Committee on College Lectures of expenditures for purpose of re-allocation
14 Thursday Faculty Research Committee to submit annual budget request to the President
21 Thursday Final action of President on retention/salary increments/promotion/tenure in cases where department chair’s recommendations not accepted
22 Friday RIC Council Executive Committee Meeting- Roberts 404, 2-3:30pm
27 Wednesday Cap and Gown Convocation
29 Friday Board of Education votes on tenure candidates
29 Friday The Committee for the President’s Award for Excellence in Teaching will submit to the VPAA a recommendation for the winner of the Award. The VPAA will inform the President.
29 Friday Deadline for application for leave requiring budgeted funds (for leaves beginning 16 months hence)
29 Friday Non-renewal of term appointments: faculty in second year of service for terms ending in January
29 Friday Negotiations on PSA Agreement to begin on or before this date if notice had been given of desire to modify
30 Saturday Emergency make up day (if needed and so designated by administration)

May

01 Sunday Admissions enrollment deposit deadline for admitted freshmen
01 Sunday Mandatory evaluation period begins for all PSA employees
02 Monday Fall book orders on-time due date
02 Monday Spring semester classes end
03 Tuesday Final examinations begin
05 Thursday Draft #1 of Spring course schedule returned to chairs and deans
06 Friday Library reserve list for Summer Session I due in library from faculty
09 Monday Final examinations end
10 Tuesday Grades due by 4 pm for degree recipients
10 Wednesday Remaining grades due by noon
12 Thursday Alumni Awards Dinner
12 Thursday Advanced Degree Commencement Ceremony
13 Friday RIC Council SU 307, 2-3:30pm
13 Friday Elections for new Council officers by Council-elect
13 Friday Notice of HBS acceptance for children of RIC faculty
13 Friday Summer Session I registration for senior citizens and students with waivers
14 Saturday Undergraduate Commencement
15 Sunday Financial Aid deadline for new transfer, re-admit, and graduate students
16 Monday Summer work hours begin
16 Monday Summer Session I begins
18 Wednesday Summer Session I Drop for nonpayment; Notification of balances due via RIC email accounts
19 Thursday Graduate Commencement
20 Friday Last day for adding or dropping courses without charge (Summer Session I)
22 Sunday Notification of faculty member of summer session I course cancellation
27 Friday Deans and directors submit annual reports to appropriate vice presidents
27 Friday Deadline for Board of Governors employees to submit reports on performance goals and also report on new performance goals.
30 Monday Memorial Day (college and library closed)
31 Tuesday Deadline for new faculty and student appointments to Committee on College Lectures
31 Tuesday Notification of recommendation for tenure/non-renewal for 5th year Assistant Professors
31 Tuesday On-line college catalog reviewed by academic and administrative heads
31 Tuesday Last day of mandatory evaluation period for all PSA employees
31 Tuesday 30-day period begins for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence
31 Tuesday Deadline, annual budget request from Committee on College Lectures to VPAA

June

01 Wednesday Admissions deadline for fall transfers, second degree, and performance-based admission (PBA)
02 Thursday Freshmen orientation begins
03 Friday Alumni Association scholarship application deadline
07 Tuesday Draft #2 of Spring course schedule due in Scheduling Office from deans
10 Friday Vice presidents submit annual reports to the President
13 Monday Comments/revisions of on-line college catalog are returned by academic and administrative heads
16 Thursday Draft #2 of spring course schedule returned to chairs and deans
17 Friday Library reserve list for Summer Session II due in library from faculty
20 Monday Final copy of the interim on-line catalog is sent to the president and VPAA
24 Friday Fall registration for degree candidates ends
24 Friday Summer Session I ends
24 Friday Summer Session II waiver registration for disabled Veterans', National Guard, senior citizens, and students with unemployment waivers
27 Monday Final changes to spring course schedule due in Scheduling Office from deans
27 Monday Final version of the on-line catalog is returned by the president and VPAA
27 Monday Summer Session II Begins
27 Monday Summer Session II - drop for nonpayment; Notification of balances due sent to RIC email accounts
27 Monday Notification of Instructors in third year if contract will not be renewed beyond fourth year
27 Monday 30-day period ends for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence
27 Monday Deadline for PSA employees to discharge compensatory time earned between July 1 and December 31
27 Monday Notification of recommendation for tenure/non-renewal for 3rd year Associate or full Professors
27 Monday Latest updates to the catalog will be accessible on the Web
27 Monday Summer Session I payroll checks available
27 Monday Promotion and tenure become effective for those promoted to Associate or full Professor after 2 or more years of full time service at RIC

July

01 Friday Terms begin for new members of Council
01 Friday Terms begin, members of Academic Standing Committee
04 Monday Independence Day observed (college, library closed)
05 Tuesday Summer and fall registration ends; last day to drop courses without a charge (Summer Session II)
05 Tuesday Notification of faculty member of summer session II course cancellation
08 Friday Summer Session I grades due
08 Friday Notification of balances due sent to RIC email accounts
29 Friday Deadline for notification of PSA employees with compensatory time balances earned between Jan. 1 and Jun. 30

Page last updated: September 1, 2015