Frequently Asked Questions

Did I make the Dean's List?

The answer is yes, if you are a full-time student and attained a semester grade point average of 3.25 or higher for a given semester. If you are student teaching that semester, you must attain both a semester and cumulative grade point average of a 3.00 to be placed on the Dean's List. The Dean's List is not awarded during summer sessions I or II.

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Am I going to graduate with graduation honors?

To be considered for graduation honors you must have a minimum of 54 attempted credits at Rhode Island College and have a cumulative grade point average of at least a 3.25. Although courses taken in which "s", "h", "cr" were earned and courses under 100 level do not get calculated into the attempted credits, for the purposes of determining graduation honors, these courses can be used to meet the 54 attempted credit requirement. Second Degree candidates are also eligible for graduation honors. If you have a cumulative grade point average of:

  • 3.85 or higher = you will graduate with summa cum laude honors
  • 3.60 to 3.84 = you will graduate with magna cum laude honors
  • 3.25 to 3.59 = you will graduate with cum laude honors
In addition to graduation honors, you can also receive General Education Honors and Departmental Honors. Contact Dr. Spencer Hall, Craig Lee 368, 456-8671 for more information.

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What are the requirements needed to graduate from RIC?

In order to graduate from Rhode Island College you must have met all your general education requirements, all your curriculum, major and minor requirements as well as: be an admitted degree candidate, have earned at least 120 credits, have at least 45 attempted credits taken at RIC, have a minimum cumulative grade point average of 2.00 and have satisfied both the College Math Requirement and the College Writing Requirement. (Students admitted or readmitted prior to Fall 2003 must complete at least 30 attempted credits at RIC).

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Which Graduation Date do I select?

You can select three different graduation dates: January, May or August. If you will have ALL degree requirements completed by the end of the Fall semester, you select a January graduation date. If ALL degree requirements will be completed by the end of the Spring semester, you select a May graduation date. If you will have no more than 9 credits to complete after the Spring semester and will complete these requirements over the Summer, you should select a August graduation date. Students who select an August graduation date will be allowed to participate in the May graduation ceremony.

Students who complete at the end of the Fall semester will receive their diploma in the mail in January. Students who complete at the end of the Spring semester will receive their diploma at the end of the May graduation ceremony. Those still having to complete requirements over the Summer, will receive their diplomas in the mail in late August or early September.

If you would like your name to appear differently than it appears on your transcript, you have the ability to do this on-line. Log on to MyRIC, select Self-Service, find Campus Personal Information heading, click on Names, click on Add a New Name, at Name Type select DEGREE, follow the prompts and SAVE.

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Did I graduate? When will I get a diploma?

To find out if you have been cleared for graduation you can call the Records Office at 456-8213 or you can check your transcript on line to see if your degree has been posted to your transcript. Degrees are posted on top left hand corner of the transcript.

If you have been cleared for graduation, your degree was posted to your transcript and we are in the process of ordering your diploma. Expect to receive your diploma in the mail in 8-10 weeks.

If there was no degree posted to your transcript either you had a problem and you were removed from the graduation list or you never applied on line to graduate. If you had a problem and were removed from the graduation list, you were sent an email using your RIC email account informing you of the problem. To declare your intent to graduate you have to apply on line. Logon to MyRIC, click MyRIC, select Self –Service, find degree progress/ Graduation heading, click on Apply for Graduation, and follow the prompts.

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What is a Degree Audit?

A Degree Audit is extremely important to any student seeking to graduate from Rhode Island College. The Degree Audit lists all the courses you have taken as well as all the courses you need to take to complete all degree requirements. Once you receive your Degree Audit, review it carefully. If you have any questions, immediately contact the person who sent you your Degree Audit.

The Degree Audit is what the Records Office is holding you accountable for in order to graduate. You are bound to follow the requirements listed in the catalog in existence at the time you were first admitted. If by chance you had to get readmitted, you will be bound by the catalog in existence at the time you were readmitted to the College.
You will be held responsible for all outstanding requirements listed on your Degree Audit unless the Records Office receives written notice from your Department Chair. You will only receive ONE Degree Audit so put it in a safe place. It is one of the most important documents you will receive from the College. Please read it carefully.

As STUDENTS, you need to understand that you are bound to the requirements listed in the College Catalog in existence at the time you were admitted or readmitted to the College. Many students make the mistake of following the degree requirements listed in the present catalog. Only your Department Chair can allow you to follow an earlier or later catalog. If they agree to do that, they must put it in writing and submit it to the Records Office.

Upon receiving your Degree Audit you should review it carefully. If you feel there are some discrepancies, errors, problems, etc you need to contact the person who sent you your Degree Audit. If your last name begins with A-K you should contact Terry Riley-Wilcox at 456-9755, triley@ric.edu, in the Records Office, East Campus, Building # 4, Lower Level. If your last name begins L-Z you should contact Bill DelGaudio at 456-9756, wdelgaudio@ric.edu, in the Records Office.

It is very important to follow up on any problems as soon as possible. You don't want any surprises at graduation! Exceptions, waivers and substitutions to your curriculum should be directed to the department chair of that curriculum. Exceptions, waivers or substitutions to your major or minor should be directed to the department chair of that major/minor.

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How can I get a copy of my transcript?

You can get a copy of your transcript a couple of different ways:

  1. If you have an active user id and password you can go to www.ric.edu and click "On Line Services". On the next screen, click "Students". You will be brought to the MyRIC screen. Please login using your Network User ID and Password. You must enter your user id and password. Follow the online instructions. You will receive your transcript within a few days.
  2. If you don't have an active user id and password you can either come to the Records Office, Building #4, Lower level and fill out a "Request for an Official Transcript" which would then be sent out within a week of receipt of the request. You may also go on line to Records web-site and download the form and mail it in.
  3. You can come to the Records Office, Building #4, Lower Level and request a copy of your unofficial transcript.

*****Please be aware there is NO FEE for transcripts and requests for transcripts must be in writing.

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Under what circumstances can I arrange an Incomplete in a course I am taking?

Incompletes are only appropriate if you are experiencing extenuating circumstances, most of the work has already been completed and you will be able to complete all the work by the time grades are submitted for the succeeding semester (excluding summer sessions) with a minimum of faculty supervision.

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I received an Incomplete in one of my courses and I am not going to have it completed by the end of the next semester, what will happen to it?

If you received an "I" in a course, you are given until grades are submitted for classes the following semester ( excluding summer sessions) to submit missing assignments. Incompletes will turn to F's or to their default grade on the same day grades are due for graduating seniors. If you are not going to have all the work completed by the deadline and you don't want to receive an "F" your only recourse is to talk with your instructor to see if he is willing to give you an extension. If you are granted an extension, your instructor must inform the Records Office in writing of this arrangement or the "I" will turn to an "F".

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What is RIC's policy for repeating classes?

Students should be aware that if you want to repeat a course to improve your grade point average, YOU MUST REPEAT THE COURSE AT RIC.

Students should know that you can only repeat a course once. Whatever grade you get the second time factors out the grade you got the first time. All courses will automatically get adjusted at the end of the semester. You must repeat the course at RIC for it to get adjusted.

College policy states that you are allowed to repeat any course once. You must retake the same course at RIC if you want the grades to be adjusted. Whatever grade you get the second time will factor out the grade you received the first time, even if the second grade is worst than the first grade.

All other courses will be adjusted at the end of the semester in which the repeat has occurred. The first time you take the course, the following notation will appear on your transcript below the course, "Original attempt of class." The second time you take the course the following notation will appear on your transcript below the course, "Replaces previous attempt."

If you need or want to take the same course for a third time, you must petition the Academic Standing Committee before you can register for the course. Petitions to the ASC can be obtained in the Records Office or on-line at the Records Office web-site. You must clearly state why you want to take the course for a third time. You need to explain in detail why you were unsuccessful the first two times and what steps you will be taking to ensure you will be successful the third time. If you are citing extenuating circumstances, you should provide supporting documentation. Obtaining a letter of recommendation from someone in your academic department that knows you is strongly advised.

Return your signed petition to the Records Office ASAP. Make sure your academic advisor signs your petition. The ASC meets every month with the exception of July and August. You will receive an email using your RIC email account, informing you of the decision of the ASC.

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What is RIC's policy on substituting classes?

Students need to understand that substitutions, waivers and exceptions that may have been approved by their advisor must ALSO get approved in writing by their Department Chair. This information must then be submitted to the Records Office for processing so when it comes time to determine if you have met all degree requirements, these exceptions, etc are on hand.

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Do I need to submit a Substitution or a Waiver Form to the Records Office?

The answer is YES if your department chair has allowed you to take one course in place of another required course. The answer is also YES if your department chair is allowing you to waive a particular requirement that is listed as being required.

When a degree audit is produced, it matches your transcript with the requirements listed in the catalog at the TIME YOU WERE ADMITTED or READMITTED to the College, not the time you declared your major. When no matches are found, a requirement is listed as being outstanding. Agreements or arrangements made between you and your department chair must be put in writing and submitted to the Records Office, Building # 4, East Campus, Lower Level.

Unless substitutions or waivers are submitted to the Records Office, the Records Office has no way of knowing that prior arrangements had been made. You will be held accountable for what is listed in the catalog and on your degree audit unless the Records Office is notified otherwise. Substitution Forms can be found in the Records Office or on line at the Records Office web-site.. Waivers or exceptions can just be written on a note and submitted to the Records Office for processing.

Any questions on these policies feel free to contact Terry Riley-Wilcox at 456-9755, triley@ric.edu, if last name begins A-K and Jan Shumate at 456-9756, wdelguadio@ric.edu, if last name begins L-Z.

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Can I take a course at CCRI, URI or at any other institution and transfer the credit back so that it will be applied towards meeting my graduation requirements?

Yes. If you are a Rhode Island College student who has been formally accepted into the College, you are a degree candidate and thus can take a course at another institution and have the credit transferred back and added to your RIC transcript.

To do this, you must fill out an "Authorization of Credit Form" which can be obtained in the Records Office, Building # 4, East Campus, Lower Level or on line at the Records Office web-site. You must obtain the signature of the department chair in which the course will be equivalent. For example, if you wish to take and English course at another institution, it must be signed by the department chair of English a RIC even if it is satisfying a requirement in your Communications major.

Once the department chair's signature is obtained you need to return the Authorization of Credit form back to the Records Office. It will be kept in a book. Upon the completion of the course, you need to have an Official copy of your transcript sent to the RIC Records Office.

Once we have both the Authorization of Credit and the Official transcript showing a grade of a C or better, the course and credit only will get posted to your RIC transcript. No grades are transferred in.

DO NOT TAKE A COURSE at another institution if you already took the same course at RIC and got a grade of D- or better. You cannot receive credit for the same course twice.

* you only get the number of credit for course taken - not RIC equivalency credits

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Can I take a course and not have it affect my grade point average?

Yes. If you want to take a course and not worry about the grade affecting your grade point average, you should consider taking the course using the credit/no credit option. Courses taken with the credit/no credit option can only be used as ELECTIVE CREDIT. Course taken for credit (cr) CANNOT be used to fulfill a general education, a curriculum, a major or a minor requirement. If you want to take a course cr/ncr you must submit a "Credit/No Credit Form" to the Records Office, East Campus, Building # 4, Lower Level. This form can be obtained at the Records Office as well as on line at the Records Office web-site. Have this form signed by your advisor, not the professor of the course, and return it to the Records Office for processing. You can only take one course cr/ncr per semester. The total number of courses taken cr/ncr cannot exceed six.

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How can I just take a course to refresh my knowledge in that subject, if receiving credit and a grade is not important?

If you want to participate in a course without receiving credit or having your grade point average affected you can audit a course. If you wish to audit a course you must fill out an "Audit Form", obtain the signature of both the instructor and the department chair. This form can be obtained in the Records Office, East Campus, Building #4, Lower Level. Once signed, you must drop the form off at the Records Office for processing. A course can be changed from credit to audit up until the last day to withdraw using MyRIC. Audited courses cannot be counted for credit towards graduation. Full-time undergraduates do not have to pay additional fees to audit a course, part-timers must pay the usual per credit fee.

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What is the evaluation process used to determine Academic Dismissal?

Your record is reviewed for Academic Dismissal only at the end of the SPRING semesters. Your credits are compared to your cumulative grade point average. At the end of the SPRING semester you will be Academically Dismissed if:

  • You have between 30-59 (attempted + transfer + proficiency) credits and your cumulative GPA is lower than 1.75.
  • You have between 60-89 (attempted + transfer + proficiency) credits and your cumulative GPA is lower than 1.90.
  • You have 90 and above (attempted + transfer + proficiency) credits and your cumulative GPA is lower than 2.00.

***You cannot be Academically Dismissed at the end of your first semester at RIC. Instead you would be placed on Academic Probation

***Beginning Spring 2010:  Transfer students will not be subject to Academic Dismissal prior to attempting a minimum of 30 credits at RIC

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I think I am going to get academically dismissed. How will I be notified?

At the end of the Spring semester, if you are academically dismissed you will receive a letter and email in late May or early June. The email will be sent to your RIC email account. The letter/email will be from the Director of Records. You will be told what your cumulative GPA was and the cumulative GPA you needed to have to avoid dismissal. You will be informed of the consequences of being academically dismissed and provided instructions for future academic opportunities.

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I have been academically dismissed from school, what does that really mean?

The consequences of being Academically dismissed from the college are significant. Your status at the college changed from being an Undergraduate Degree student to an Undergraduate Non-Degree student. Any classes you may have pre-registered for Summer Session II and or the Fall semester will be dropped. You will have a printable notation of your transcript that will state you were "Academically Dismissed from Degree Program". Opportunities to receive financial aid will be severely limited. You are not allowed to live in the dormitories. You will not be allowed to participate on athletic teams. You are one of the lasts group to register for courses.

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I don't think my grades are going to be very good at the end of the semester. Is something going to happen to me?

At the end of the Fall and Spring semesters, your grades will be evaluated. Depending upon the number of credits you have attempted as well as your cumulative grade point average, you may find yourself placed on Academic Probation. Academic Probation occurs at the end of the Fall and Spring semesters. Academic Dismissal only occurs at the end of the Spring Semester.

You will be placed on Academic Probation if you fall into the following categories:

  • 0-29 (attempted*+ proficiency) credits and your cumulative GPA is lower than 1.75
  • 30-59 (attempted* + transfer + proficiency) credits and your cumulative GPA is lower than 1.90
  • 60 or more (attempted* + transfer + proficiency) credits and your cumulative GPA is lower than 2.00

*Attempted Credits-Do Not Use the attempted credits total listed on your transcript. They are inflated and inaccurate for the purposes of determining Academic Probation and Academic Dismissal.

To determine your attempted credits, add up all the courses you took then subtract the courses you received a "W", “I”, “Aud”, “no grade”, as well as any course you may have that has "Original attempt of Class" notation under it.

Once grades are submitted and processed, if you are placed on Academic Probation for not having attained the required cumulative GPA, you will receive an email using your RIC email account from the Records Office. You will also receive a Probation Information Sheet giving you further information on your situation.

Being placed on Academic Probation means you are not allowed to take more than 14 credits for the next period you are enrolled at RIC. (Excluding the Summer). If you have already pre-registered for the following semester (Fall or Spring), you have until the last day to add a class, to adjust your schedule down to 14 or less credits or your respective Dean will adjust your schedule for you.

If you feel there were extenuating circumstances (medical, personal) that contributed to your unsatisfactory academic performance, you can petition the Academic Standing Committee for an exception to exceed the 14 credit restriction. Petitions can be obtained in the Records Office or on line at the Records Office web-site. On the Academic Standing Committee petition, you need to clearly state how many credits you wish to take, explain and document your circumstances and submit your petition to the Records Office by the deadline date as stated on the Probation Information Sheet you would have also received. We strongly encourage you to meet with your academic advisor and have them sign your petition prior to bringing it to the Records Office.

Once the ASC meets, you will be sent an email to your RIC email address, informing you of their decision. If your request was denied, you will have to adjust your schedule down to 14 credits by the last day to add a class for the following semester, either Fall or Spring.

For further information on the Academic Probation and or the Academic Standing Committee, you can contact Terry Riley-Wilcox at 456-9755, triley@ric.edu, if your last name begins A-K, or Jan Shumate at 456-9756, wdelguadio@ric.edu, if your last name begins L-Z.

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What is Academic Probation - Math?

Students who do not satisfy the College Mathematics Requirement by the time they have attempted 15 credits at Rhode Island College, will be placed on Academic Probation-Math. You can be placed on Academic Probation-Math at the end of the Fall and Spring semesters.

To determine your attempted credits, add up all the courses you took then subtract the courses you received a "W", "I", "Aud", "no grade", as well as any course you may have that has "Original attempt of Class" notation under it.

Being placed on Academic Probation-Math means you are not allowed to take more than 14 credits for the next period you are enrolled at RIC. (Excluding the Summer). If you have already pre-registered for the following semester (Fall or Spring), you have until the last day to add a class, to adjust your schedule down to 14 or less credits or your respective Dean will adjust your schedule for you.

If you feel there were extenuating circumstances (medical, personal) that contributed to your probation status, you can petition the Academic Standing Committee for an exception to exceed the 14 credit restriction. Petitions can be obtained in the Records Office or on line at the Records Office web-site. On the Academic Standing Committee petition, you need to clearly state how many credits you wish to take, explain and document your circumstances and submit your petition to the Records Office by the deadline date as stated on the Probation Information Sheet you would have also received. We strongly encourage you to meet with your academic advisor and have them sign your petition prior to bringing it to the Records Office.

Once the ASC meets, you will be sent an email to your RIC email address, informing you of their decision. If your request was denied, you will have to adjust your schedule down to 14 credits by the last day to add a class.

For further information on Academic Probation and or the Academic Standing Committee, you can contact Terry Riley-Wilcox at 456-9755, triley@ric.edu, if your last name begins A-K, or Jan Shumate at 456-9756, wdelguadio@ric.edu, if your last name begins L-Z.

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What is Academic Probation - Writing?

Students who do not fulfill the College Writing Requirement before the completion of 40 attempted credits at the college will be placed on Academic Probation-Writing. You can be placed on Academic Probation-Writing at the end of the Fall and Spring semesters.

To determine your attempted credits, add up all the courses you took then subtract the courses you received a "W", "I", "Aud", "no grade", as well as any course you may have that has "Original attempt of Class" notation under it.

Being placed on Academic Probation-Writing means you are not allowed to take more than 14 credits for the next period you are enrolled at RIC. (Excluding the Summer). If you have already pre-registered for the following semester (Fall or Spring), you have until the last day to add a class, to adjust your schedule down to 14 or less credits or your respective Dean will adjust your schedule for you.

If you feel there were extenuating circumstances (medical, personal) that contributed to your probation status, you can petition the Academic Standing Committee for an exception to exceed the 14 credit restriction. Petitions can be obtained in the Records Office or on line at the Records Office web-site. On the Academic Standing Committee petition, you need to clearly state how many credits you wish to take, explain and document your circumstances and submit your petition to the Records Office by the deadline date as stated on the Probation Information Sheet you would have also received. We strongly encourage you to meet with your academic advisor and have them sign your petition prior to bringing it to the Records Office.

Once the ASC meets, you will be sent an email to your RIC email address, informing you of their decision. If your request was denied, you will have to adjust your schedule down to 14 credits by the last day to add a class.

For further information on Academic Probation and or the Academic Standing Committee, you can contact Terry Riley-Wilcox at 456-9755, triley@ric.edu, if your last name begins A-K, or Jan Shumate at 456-9756, wdelguadio@ric.edu, if your last name begins L-Z.

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How do I change my Major?

Go to the academic department of the new major you are interested in and ask to have your major changed. They will notify the Record's office and assign you an advisor.

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Page last updated: Dec. 16, 2013